CODA Bylaws as amended by special vote of CODA members March, 2017 – April 18, 2017.
The order of Business at the Annual General Meeting shall proceed as follows:
- Minutes of the previous general meeting
- Business arising from the minutes.
- Reports of the Officers.
- Reports of the Committees.
- Determination of location of the next CODA National Championships.
- Nomination of the Officers.
- Election of the Officers.
- New business.
Membership dues shall be set at each Annual General Meeting.
Membership dues in 2017 shall be as follows:
- Junior Membership - $35.00
- Sustaining Membership - $35.00
Membership dues are payable on January 1 annually and include boat registration and sail number changes.
The fiscal year shall be from the Calendar year ending December 31st.
The address of the secretariat shall be determined at the Annual General Meeting.
Registry of Boats.
A registry of boats shall be maintained by the Registrar. It shall be available for viewing at all reasonable times.
Application for Membership.
Application for membership shall be made on a suitably prepared form submitted to the Registrar.
Regional Vice-Presidents (Representatives).
There shall be one Vice-President (Representative) from each region as member of the Executive Committee of the Association. Representation on the executive shall be by approval of the Annual General Meeting. Each Region represented shall have at least 5 members in good standing of the Association.
- The term of office for officers shall be two (2) years.
- No officer shall hold the same position for more than four (4) consecutive years.
- Three (3) officers of the executive shall constitute a quorum for an executive meeting.
- Notice of time, place and agenda of executive meetings shall be given to executive members ten (10) days in advance.
- The presence of ten (10) voting members of the Association shall constitute a quorum at a general meeting.
- For the purpose of calling a general meeting according to Art. 9 of the constitution, a quorum shall be 20% of the current membership. Between January 1 and March 31 of each year for the purposes of calling a general meeting, current membership is defined as the membership as of December 31 of the previous year.
- Notice of time, place and agenda of a general meeting shall be given twenty (20) days in advance. Email can be used, using the current membership registry.
- The Annual General Meeting should be held at the time and location of the Canadian Championship.
- In order to participate in any Provincial or Canadian Championship Regatta, sailors must be a member of CODA, or, if not residing in Canada, of another National Optimist Association.
- Organizers of CORK and the Canadian Optimist Dinghy Association (CODA) have agreed that CORK shall collect a levy of $3.00 per registered sail at the Optimist event to be forwarded to CODA.
- Mail-out ballots will be permitted for the purpose of changing CODA By-laws. A 2/3 vote will be required with a minimum of 20 percent of the membership.
- CODA Selection Rule for the ranking and selection of the World and Continental Championships (European, South American and North American) Teams is as follows:
- Team members to represent Canada at the IODA World and Continental Optimist Championship will be selected on the results of one annual regatta, namely the Canadian Optimist Dinghy Championship in the previous season of these International events. The selection will be based on the number of spots allocated annually by IODA to Canada to each of these Championships, subject to gender rules when applicable. Allocation of spots will be made in order of finishing at the CODC subject to IODA rules and Schedules, All team members shall be 11 years of age or older at the time of the International event in order to be selected and shall have finished in the top 60% of the fleet at the CODC or in the event that Canada is the host nation of Optinam, in the top 80% of the fleet at the CODC to be selected for that event.
Exceptionally, the Executive Committee, directly or via the International Teams Committee may exercise its discretion to fulfill any International Team composition under the following conditions:
- When the International Teams have not been filled based on 20(a);
- Without limiting the generality of the foregoing, for any exceptional reason judged valid by the Executive Committee and International Teams Committee ( for example an injury preventing an eligible Canadian sailor to attend the CODC after being registered).
- Any sailor selected to fill a spot under 20(b) has to demonstrated that he has qualified and ranked in the top of half of other international events (including CORK or US qualifiers) in the year of the CODC,
- For each International event, the Executive Committee or the International Teams Committee will set commitment conditions to be met by the selected sailors which may include but not be limited to commitment deadlines and the amount of deposits.
- Sailors competing in CODA sanctioned events shall compete either in the Championship Fleet or the Green fleet for novice sailors. Within the Championship Fleet, scoring shall be broken down into the following categories:
-Red fleet (for sailors that have reached the age of 13, 14 or 15 by the first day of scheduled racing at the event and who are not older than 15 years old as of December 31st of the year of the event);
-Blue fleet (for sailors that have reached the age of 11 by the first day of scheduled racing at the event and are younger than 13 years old as of the first day of the event);
-White fleet (for sailors that have not reached the age of 11 years old before the first day of scheduled racing at the event);
-Overall (all Red, Blue, and White sailors scored as one group)
Where possible, the Green fleet will race on a course which is separate from the Championship Fleet. Rules governing participation in the Green Fleet are promulgated by the Executive Committee and posted on the CODA website.